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Question

Date on the PDF Report for Work orders

  • August 20, 2026
  • 1 reply
  • 167 views

Situation now: we report work orders in PDF weekly/monthly example for week 17.08-21.08, we setup detailed, as result we get all the work orders in this week, the date of create and time worked for this project, but this time is not splitted into dates

for example: i worked yesterday 4 hours for work order #2 und today 2 hours for #2

is it possible to setup the report / or create new report that we can see like: the user Aleksej worked on work order #2 19.08.2026 4 hours, and 20.08.2026 2 hours

we can do everyday new work order but this is not what we want, our 1 work order can last about 2 months and create everydate new order the get right date+time is to much :)

1 reply

Katja K
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  • Katja KMaintainX Community Team
  • MaintainX Community Team
  • August 25, 2026

Hey ​@Aleksej GEDE, 

Thanks so much for your question! I did some investigating and found a report you can build that is closer to what you’re looking for. It uses the Labor Utilization by Work Order dataset. 

The report shows the total time a user spent on a given work order, and the date it was logged. The report spans all time so you don’t have to create a new one every day. You can also sort the report so the most recent labor is always at the top! 

(See the report in the attached image below!)

To build the report:

  1. In the Reporting module, click + Build report.
  2. Select Build manually.
  3. Select the Labor Utilization by Work Order dataset.
  4. Add the User column.
  5. Add the Work Order column.
  6. Add the Created At column. It records when the work order’s labor-time entry was created. Expand Advanced. Under Group by, select Day. This groups labor entries by calendar day and combines timestamps if the same user works on the same work order multiple times in one day. 
  7. Add the Total Time Duration column. Under Aggregation, select Summation. If a user records time more than once for the same work order on the same day, the report combines those entries into one daily total.
  8. Inside the report, click the arrows next to the Created At column until the newest dates appear at the top.
  9. Give the report a clear name, such as Labor Hours by User and Work Order.
  10. Click Add to Dashboard to save this report on a dashboard for future use. 

Tip: If you only want to see a specific week or month, you can also add a Created At filter and select the required date range.

You can learn more about the fields in the Labor Utilization by Work Order dataset in the MaintainX Help Center.

I hope this helps! Let us know if you have any questions while building. 

 

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