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I am trying to log tools for inventory purposes. The issue is, I don’t want to necessarily put them in as assets and would rather have a section particularly for tools. Has anyone had any luck adding new lists for subjects other than the stock items that come with the program?

Our current downtime and MTBF (Mean Time Between Failures) metrics are occasionally skewed due to MainTainX's default 24-hour tracking scale. To ensure our KPIs are accurate and reflective of actual operations, I propose updating our shift configuration in the system to 10 hours a day, 5 days a week. Is this possible? Has anyone figured out a work around?

Just wanted to say I really appreciate the new sub work order, assigned procedure steps, and custom analytics features! I remember these features were a hot topic when the forum started, so It’s been awesome to see this reach fruition and continue to watch the platform grow. Really looking forward to playing around with these. Huge thank you to the dev team for making maintenance management easier!

What budget friendly tablets have you found for your techs? I was using the Samsung Galaxy A9+ and now the only replacements I can find are referbs.  They were a great value at around $180 and did all I needed.  

Would anyone be willing to share their methods for naming and organizing parts that they found to be effective and efficient for technicians and scalable for parts clerks/buyers? I am trying to explore different options to find a scalable standard that I can implement in our new system

Hi everyone,I recently started a new position with a company that began using MaintainX in January. I’ve used MaintainX in a previous role, but since this team is still relatively new to the platform, we’re running into some challenges.Specifically, we’re seeing:Inaccurate or incomplete time entries on work orders Work orders being completed at the end of a shift instead of immediately after the task is finishedDoes anyone have best practices or strategies for improving team buy‑in and encouraging accurate, real‑time work order updates?Thanks in advance for any insights!

We all know that getting approval for maintenance projects or extra resources/budget is often difficult. That’s why we created a 34-slide project pitch deck template. You can check it out here  https://software.getmaintainx.com/maintenance-project-pitch-deck-template, but I was wondering if anyone else has a framework, template, or go-to slides they use during budget time or to get approval for a project? If so, drop it here! Thanks all!

I need to automate an oil change. Example: Oil was changed at meter reading 100 hours, the next oil changes is in 100 hours. Automation work order happens at 200 hours (all good so far) The actual oil change happens at 215 hours. I need the next Automated work order to happen at 315 hours not 300 hours. Looks like I have to go in and Automate after each oil change to stay on the 100 hours change schedule?? I hope I explained this correctly?

We analyzed 100 job posts to find out what industrial companies want in a maintenance leader. The result is The Anatomy of the Modern Maintenance Leader, a new report that looks at what top leaders are doing in 2026. Here’s a sneak peek at what’s inside the report:82% of job posts say that managing relationships with other departments was a requirement and 22% require communication with four or more departments. Maintenance leaders are being asked to balance short-term improvements (74% of posts) and long-term strategic planning (44%). 49% of maintenance leaders are expected to manage three or more digital systems and 28% are responsible for four or more systems.Get your copy of the report here https://www.getmaintainx.com/ebook/the-anatomy-of-the-modern-maintenance-leader

I'm new on here and setting up some preventative maintenance and haven't been able to do quarterly inspections or work. Just wondering if there's something i'm missing. 

Has anyone come up with a good method to print QR codes from the MaintainX part library on Dymo label printers? I thought about just buying a few thousand consecutive QR codes and scanning them as I create parts in inventory but that wouldn’t allow me to have one label for every identical part in inventory. I want to be able to print them easily as I create new parts in my inventory or replenish parts. I am using a Mac which probably makes this more difficult. Any help would be appreciated.

It is duck season in the MaintainX Community.For the last week of November and throughout December, we will be awarding a free MaintainX rubber duck to the top 50 members on the Community leaderboard each week. To be eligible, your shipping address must be in the United States or Canada.You can see the live leaderboard here:https://community.getmaintainx.com/leaderboardHow to earn pointsYou earn leaderboard points when you: Answer a Q&A question Post a reply in a topic Receive likes on your comments Like other members comments Create a new post or topic We want helpful, high quality conversations, not noise. Random, spammy, or low effort posts will be filtered out and will not count toward your point total. One duck per user/person. If you have been thinking about asking a question, sharing a best practice, or helping another member, December is a great time to jump in. Help other teams keep their ducks in a row and you might get one for your desk too.

I created a work order for attending Maintain X university and selected a file. The first populated to the add files section. I selected a second, but nothing seemed to populate, so I repeated. After several (6) tries, I discovered that the files had populated to the top of the page. I can remove the first file from the add files section, but none of the subsequent 6. Thoughts or advice? 

Hi all, I’m working on implementing MaintainX for the first time in our facility. A lot of the software is intuitive, but I’m having some confusion with implementing asset hierarchy for subassemblies that rotate in and out of use. (CPG)We have two extrusion systems that extrude our product into a panner system. Each extrusion system has a blade that cuts the product into sized bars. We have three different blade sub assemblies that switch on and off extruders based off of availability; when Blade 2 is being cleaned and Blade 1 is in use, Blade 3 will be switched on. Each blade spends time in use and not in use depending on our production schedule.Would it be easiest to make these their own assets instead of child assets of our extrusion systems? That is what I am leaning towards; attaching one blade as a child asset doesn’t reflect how we actually use our blade.What do you guys think?Thank you!

I’m a new user; can anyone tell me how do I see the machine history? what were the work orders that were completed and open? and what spares have been used in this asset?

Beginner user here!  I don’t have a small QR code printer, we’ve purchased label pages (3x4 labels per page) to print from our computer.  We are trying to figure out how to print multiple copies of the same QR parts label on one sheet.  Seems like a silly question, but I need to figure out how to make it easy for the mechanics in the shop to complete!  Any brilliant ideas/solutions you’ve come across are much appreciated!

Hi all 👋🏻 I lead the Customer Education team at MaintainX and I am excited to announce the release of certifications in MaintainX Academy 🎓 Here are some details on the two certifications we’ve published today:Administrator FoundationsThis course series is designed to give maintenance managers full product training on all of the major areas and key workflows in the MaintainX platform. Whether you’re setting up your MaintainX organization from scratch or coming on board to help manage an existing MaintainX organization, this certification will give you a well-rounded education on all the ways in which you can use MaintainX to digitize your maintenance operations.Technician FoundationsThis course is designed for technicians (typically those assigned to the Full User role in MaintainX) with a focus on everything they need to know in order to complete work orders using the MaintainX mobile app. If you are maintenance manager looking to get your team up and running quickly with MaintainX

We are going to be utilizing a mobile app for our technicians at all sites for the first time ever very soon. While I’m super-excited about this, and know that it will be a game-changer for our teams and our processes in general, I’m a little overwhelmed by the prospects of selecting, configuring, deploying and tracking mobile devices.What have you all found success with, as far as devices? Do you use ipads, tablets, phones?  How do you track them? How do you protect them? Do your technicians use them or stick with the desktop app? Do you provide them or ask techs to use their own devices? How has using a mobile platform affected your groups’ efficacy, efficiency, communication, work completion, technician engagement, etc.?Sooooooo many questions! lol So what you got, Community? Let me know!Thanks in advance,Amy

We are utilizing the Workload view in the web UI to set calendar dates for the techs to do work. Often the WO due date is later than the date we are scheduling the techs to do the work. Example is we have a planned work order with a due date of 10/15/25. The tech has availability to start and complete the WO on 10/14/25 and we use the Workload view to schedule the work on 10/14/25. The mobile app will only show to the technician the due date of 10/15/25 for that WO. Does anyone know how to switch the mobile app to show the date the work is scheduled for in the Workload view and not the Due Date as shown on the WO itself? 

My first question in MX. I have junior staff that my senior engineer prints work orders and places them in mailboxes as assignments for the day. I would like to have a user that I could assign to multiple staff to share.  Is this possible without making a new email address that could be shared by all of them.

We use the same parts for our monthly PM work orders, and I’m looking into a way that a PO for new parts will automatically be made once a certain reorder point is reached.I cannot find a way to set up this automation, and am wondering if anyone knows how to do something like this or if it is even possible.Wehn going through automation, the only trigger is a meter reading, so I’m not sure if I should be looking to automate the process or if there is something within the “PO” section that is more suited for what I’m trying to achieve.Thanks.

We successfully developed an automated system that links our OEE (Overall Equipment Effectiveness) Spreadsheet directly to MaintainX meter hour counters using Excel VBA and the MaintainX REST API.Purpose:Operators are already required to fill out the OEE sheet as part of the manufacturing process. However, they would likely not consistently update meter readings in MaintainX. By automating this process, we: Eliminate duplicate data entry. Ensure accurate meter tracking. Automatically trigger TPM (Total Productive Maintenance) work orders based on real machine usage hours. Streamline the operator’s day by reducing manual tasks to only what is already required. System Overview: OEE Sheet: Captures machine running hours in weekly sheets. Excel VBA Macros: Collect running hours from the OEE data, convert them to total hours, and send them via the MaintainX API to update the corresponding machine meter. Daily Trigger: VBA is configured to send updates once per day automatically wh