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Has anyone come up with a good method to print QR codes from the MaintainX part library on Dymo label printers? I thought about just buying a few thousand consecutive QR codes and scanning them as I create parts in inventory but that wouldn’t allow me to have one label for every identical part in inventory. I want to be able to print them easily as I create new parts in my inventory or replenish parts. I am using a Mac which probably makes this more difficult. Any help would be appreciated.

Hey there, I'm looking for suggestions on a good label maker for QR codes

It is duck season in the MaintainX Community.For the last week of November and throughout December, we will be awarding a free MaintainX rubber duck to the top 50 members on the Community leaderboard each week. To be eligible, your shipping address must be in the United States or Canada.You can see the live leaderboard here:https://community.getmaintainx.com/leaderboardHow to earn pointsYou earn leaderboard points when you: Answer a Q&A question Post a reply in a topic Receive likes on your comments Like other members comments Create a new post or topic We want helpful, high quality conversations, not noise. Random, spammy, or low effort posts will be filtered out and will not count toward your point total. One duck per user/person. If you have been thinking about asking a question, sharing a best practice, or helping another member, December is a great time to jump in. Help other teams keep their ducks in a row and you might get one for your desk too.

Calling all MaintainX workflow experts! This Show & Tell is dedicated to celebrating the power of our Meters feature.Have you used Meters to:Automate preventive maintenance tasks based on real-time data? Create custom alerts that proactively notify you of potential issues? Track specific equipment trends to identify root causes and improve efficiency? Develop innovative reporting dashboards that tell a story with your data?If you've answered yes to any of these questions (or have your own unique Meters story to share!), then step right up and inspire the community! Tell us what your meter is tracking, how the data is entered (manual entry is ok!), and if applicable, an interesting story on how that feature impacted your team. Let's learn from each other, spark new ideas, and elevate our maintenance operations to the next level.

I am trying to log tools for inventory purposes. The issue is, I don’t want to necessarily put them in as assets and would rather have a section particularly for tools. Has anyone had any luck adding new lists for subjects other than the stock items that come with the program?

I often have situations where there are multiple work orders in for the same asset in my facility. Is there a way to merge the work orders into one so that when that asset is getting worked on all the work orders are covered?

Welcome to our ‘meme-tenance zone’ – the perfect place to add a bit of humor to our day! We all know that maintenance work can have its moments, so why not share a laugh about it? I'm kicking things off with one of my favorite maintenance-related memes (you’ll love this one!). But I can’t wait to see what hilarious memes you’ve got up your sleeve. Whether it’s about the surprises in repair work, the joys of troubleshooting, or just the everyday life in maintenance, all memes are welcome here. Let's see who can make the community laugh the loudest! So, grab your funniest, most relatable memes and share them below. Can't wait to see your creative and humorous side! Let the meme magic begin!  

Beginner user here!  I don’t have a small QR code printer, we’ve purchased label pages (3x4 labels per page) to print from our computer.  We are trying to figure out how to print multiple copies of the same QR parts label on one sheet.  Seems like a silly question, but I need to figure out how to make it easy for the mechanics in the shop to complete!  Any brilliant ideas/solutions you’ve come across are much appreciated!

As maintenance technology continues to advance, staying current with new tools and systems can significantly impact operational efficiency and effectiveness. Let's explore what's next on your learning journey. Discussion Topic: Which new maintenance technologies or tools do you plan to learn in 2025? This could include:Advanced CMMS features Condition monitoring tools IoT sensors and systems Mobile maintenance solutions Data analytics platforms Automation tools Predictive maintenance softwareShare what technology you're planning to learn and how you expect it to impact your work. What challenges do you hope this new technology will help solve? What made you choose this particular tool or system?Your response might help others discover new tools they hadn't considered, and you might learn about solutions you weren't aware of.Share your thoughts in the comments below! Let's learn from each other's technology roadmaps. 👇

Hi everyone,I recently started a new position with a company that began using MaintainX in January. I’ve used MaintainX in a previous role, but since this team is still relatively new to the platform, we’re running into some challenges.Specifically, we’re seeing:Inaccurate or incomplete time entries on work orders Work orders being completed at the end of a shift instead of immediately after the task is finishedDoes anyone have best practices or strategies for improving team buy‑in and encouraging accurate, real‑time work order updates?Thanks in advance for any insights!

Hi, Before using certain pieces of equipment our operators are required to complete an inspection of the equipment and log it.Is there a way I could create the inspection as a procedure in MaintainX that can be activated by the operator as they need it? If I can do this in MaintainX it would make the standard operating procedure easy to access and create a record to show the procedure is being complete.The operators have requester level licenses   Thanks,Ben

We are going to be utilizing a mobile app for our technicians at all sites for the first time ever very soon. While I’m super-excited about this, and know that it will be a game-changer for our teams and our processes in general, I’m a little overwhelmed by the prospects of selecting, configuring, deploying and tracking mobile devices.What have you all found success with, as far as devices? Do you use ipads, tablets, phones?  How do you track them? How do you protect them? Do your technicians use them or stick with the desktop app? Do you provide them or ask techs to use their own devices? How has using a mobile platform affected your groups’ efficacy, efficiency, communication, work completion, technician engagement, etc.?Sooooooo many questions! lol So what you got, Community? Let me know!Thanks in advance,Amy

I have created an hour meter and a monthly task to record the readings. Is there a way to have the reading recorded into the meter from the WO? I see how to create a WO from the Meter to record the data but I would like to have the monthly work order created automatically when due and the reading populate the meter like the one created from the meter. 

Efficient processes are the backbone of successful maintenance operations. As we look ahead to 2025, let's discuss opportunities for improvement in our day-to-day workflows.Discussion Topic: What's one maintenance process you want to improve at your facility in 2025?Consider areas like:Work order management Preventive maintenance scheduling Parts inventory control Team communication Safety procedures Documentation methods Resource allocationShare a specific workflow or procedure you want to optimize and why it matters. What impact do you hope this improvement will have? What's motivating this change?Your process improvement goals might inspire others to look at their own workflows differently, and you might discover new approaches from your peers' responses.Share your thoughts in the comments below! Let's learn from each other's improvement plans. 👇

Hi all 👋🏻 I lead the Customer Education team at MaintainX and I am excited to announce the release of certifications in MaintainX Academy 🎓 Here are some details on the two certifications we’ve published today:Administrator FoundationsThis course series is designed to give maintenance managers full product training on all of the major areas and key workflows in the MaintainX platform. Whether you’re setting up your MaintainX organization from scratch or coming on board to help manage an existing MaintainX organization, this certification will give you a well-rounded education on all the ways in which you can use MaintainX to digitize your maintenance operations.Technician FoundationsThis course is designed for technicians (typically those assigned to the Full User role in MaintainX) with a focus on everything they need to know in order to complete work orders using the MaintainX mobile app. If you are maintenance manager looking to get your team up and running quickly with MaintainX

I’d like to know how other teams use the time entry data to catch staff member stop timer errors or other time entry mistakes. Some staff work many different WOs in a day so the sooner we catch time entry errors the better the correction (e.g., at the end of the week details become murky).

We successfully developed an automated system that links our OEE (Overall Equipment Effectiveness) Spreadsheet directly to MaintainX meter hour counters using Excel VBA and the MaintainX REST API.Purpose:Operators are already required to fill out the OEE sheet as part of the manufacturing process. However, they would likely not consistently update meter readings in MaintainX. By automating this process, we: Eliminate duplicate data entry. Ensure accurate meter tracking. Automatically trigger TPM (Total Productive Maintenance) work orders based on real machine usage hours. Streamline the operator’s day by reducing manual tasks to only what is already required. System Overview: OEE Sheet: Captures machine running hours in weekly sheets. Excel VBA Macros: Collect running hours from the OEE data, convert them to total hours, and send them via the MaintainX API to update the corresponding machine meter. Daily Trigger: VBA is configured to send updates once per day automatically wh

Would anyone be willing to share their methods for naming and organizing parts that they found to be effective and efficient for technicians and scalable for parts clerks/buyers? I am trying to explore different options to find a scalable standard that I can implement in our new system

What are some of the most important metrics you track to measure your maintenance team’s performance?How do you currently track those metrics? Do you fully trust the data alone or does it only tell part of the story?What makes those metrics useful and actionable? For example, if you see an increase in downtime, how does that impact the next steps you take with your team? 

I want to add a custom field to the vendors tab to note the certifications the vendor has and when they expire.e.g. Safety at height, confined space, permit to work etc.Has anyone done this before. Ideally I’d add a dropdown that allows multiple selections. This is so we can tell at a glance if the vendor is currently certified or if we need to confirm their certification before booking them to complete work. Thanks,Ben

I'm new on here and setting up some preventative maintenance and haven't been able to do quarterly inspections or work. Just wondering if there's something i'm missing. 

Is there a way to create a procedure to be used for multiple assets? We have several similar assets that require the same PM tasks and I haven’t seen a way to create a procedure and assign it to different assets on recurring work orders. Has anyone else figured this out?Thank you