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Share tips and best practices, show what you've created and inspire others

45 Topics
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ZanStewartEmerging Technician
asked in Tips & Tricks
Time entry errors

I’d like to know how other teams use the time entry data to catch staff member stop timer errors or other time entry mistakes. Some staff work many different WOs in a day so the sooner we catch time entry errors the better the correction (e.g., at the end of the week details become murky).

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Wilson AgritechEmerging Technician
posted in Tips & Tricks
MaintainX for repair facility - John Deere repair program.

We run a maintenance/repair facility up here in the land of the north (Canada). We are not a dealer but run an inspection program of 60-80 combines that we are responsible for different customer every year, we maintain, rebuild and rent out combines out of our facility. We were never able to find the correct software for our business that was able to do it all while keeping it very user friendly on management…. and for the technicians. We need just the basics, parts inventory control, work order management and asset management. Enter MaintainX, within minutes, we were able to turn our 120+ point excel spreadsheet into a usable procedure workflow that my technicians finally enjoyed and was able to be separated with a table of content… simply had to split each of our sections and give it a title in the procedures edit screen, see screenshot 1 below. Another great little feature was the summary of what is needed for “corrective action”. We will be using this for creating invoices to our c

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Daniel vanDusenEmerging Technician
asked in Tips & Tricks
Printer for QR labels

Hey there, I'm looking for suggestions on a good label maker for QR codes

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James Beers
James BeersAdvanced Operator
asked in Tips & Tricks
Separating tools from assets

I am trying to log tools for inventory purposes. The issue is, I don’t want to necessarily put them in as assets and would rather have a section particularly for tools. Has anyone had any luck adding new lists for subjects other than the stock items that come with the program?

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mrbill66Emerging Technician
posted in Meme-tenance Zone
Here's your sign

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Andrew
AndrewEmerging Technician
posted in Tips & Tricks
Condition monitoring via Meters

Hi there, I would like to share a trick how to set up a condition monitoring in MaintainX (temperature, vibration etc). I track equipment vibration using Meters and Procedures. For some equipment which do not have online vibration reading, we perform monthly measurements using portable Fluke vibration meter. So, I have created meters to capture the vibration readings. For example, I named the meters as: ID Fan Motor DE Bearing Vibration and ID Fan Motor NDE Bearing Vibration. Then, I created an inspection procedure in which I linked these meters for technician to capture the readings. For the meters I created Work Order Triggers when a value exceeds a given maximum value for vibration. I believe the same trick can be used to monitor and trigger any other conditions. Hope it can be useful for someone else.

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Andrew
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mlarsoncscsEmerging Technician
posted in Tips & Tricks
Pictures are great from the phone app

Very helpful to have the app on my phone when I am walking the plant. When I come across a repair or a need, I can make a work order. More importantly I can take pictures and help explain what is needed. A picture is worth a thousand words!

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nickhaase
nickhaaseMaintainX Community Team
posted in Show & Tell
Trending in the Industry: How Gen Z is Becoming the Toolbelt Generation

Welcome to our new Trending in the Industry Content Series! Stay updated on the trends shaping maintenance and operations to drive smarter decisions. Today’s article is from the Wall Street Journal: How Gen Z is Becoming the Toolbelt Generation Key takeaways: Data shows that Gen Z is increasingly drawn to trades, motivated by rising wages and technological advancements and increasing doubts about the value of traditional college education. The importance of continuous, comprehensive training is clear—this enhances safety and ensures that every worker is proficient with both tools and technology. Preparing for these changes is essential for future readiness and success in a digitally integrated world. As more young folks skip college to jump straight into hands-on jobs, MaintainX is here to back them up in this fast-changing work environment. We know today's technicians need more than just good tool skills—they also have to think on their feet and make smart decisions based on data. At

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nickhaase
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Ryan CEmerging Technician
asked in Tips & Tricks
How to create fields in procdure via API in Postman

Good Afternoon. I am trying to create a work order via an API call and I am currently trialing with Postman. This is what I have currently (excuess the comments): { "title": "Inspection of Water Pump #1 PN:111 (Pump House), Vibration Warning Test 2", "assetId": 5054334, "assignees": [ { "id": 82364, "type": "TEAM" // dont know what this means } ], "estimatedTime": 1800, "categories": [ "Inspection", "Damage" ], "description": "Whenever irregularities in the water pump operation arise, our established procedure initiates a comprehensive inspection of the pump system in our facility. This encompasses assessing the condition of filters for timely replacement. Technicians conducting the inspection will sign off upon completion to facilitate tracking of maintenance activities.", "locationId": 1921018, "priority": "HIGH", "procedure": { "id": 1711611, "title": "Alert Triggered Water Pump Inspection", "fields": [ "Have a look", "decide on plan" ] } /* "procedure": {// "id": 1711611,// "title"

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nickhaase
nickhaaseMaintainX Community Team
posted in Tips & Tricks
Featured Workflow: Translating a Procedure into Spanish with AI Procedure Generator

Featured Workflow: Translating a Procedure into Spanish with AI Procedure Generator - Watch Video Welcome to our new Featured Workflow series we are excited to share with you all. MaintainX can be used in a variety of creative ways to help solve real world workflow challenges with your team. This first video helps show how to leverage our AI Procedure Generator to convert an existing procedure into another language. Feel free to share your questions, feedback or suggestions on future workflows in the comments below!

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nickhaase
nickhaase
nickhaaseMaintainX Community Team
posted in Tips & Tricks
👉 Building an internal culture of appreciation for maintenance and reliability

I recently had a conversation with a client that I believe many of you can relate to. He shared his frustration about the lack of recognition his reliability team receives from the operations/production side of their organization. Despite their hard work ensuring everything runs smoothly, they often go unnoticed when things are going well. Yet, the moment there's a hiccup with the equipment, they're the first to be blamed. This conversation got me thinking about the challenges many reliability teams face, not just in terms of their day-to-day responsibilities but also in how they're perceived within their organizations. It's a common scenario where the critical behind-the-scenes work gets overshadowed until a problem arises. I'm curious to hear your thoughts and recommendations on how to work towards changing this culture within an established organization with limited leadership support. How does your organization recognize the efforts of your reliability team? Have you found effectiv

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Mike
nickhaase
nickhaaseMaintainX Community Team
posted in Meme-tenance Zone
🏀 MaintainX Community March Madness Event!

The buzzer is about to sound, and the excitement is building! We're calling all college basketball fans to join the official MaintainX March Madness Tournament 2024 . It's your time to shine, predict the winners, and compete for a share of $500 in prizes! Prizes Up for Grabs: 1st Place: $250 2nd Place: $100 3rd Place: $50 Plus, $25 to 4 lucky random entries! Ready to Compete? Sign Up for the Event: Click here to secure your spot in the bracket challenge. Check Your Inbox: After signing up, you'll receive an email with a link to submit your brackets. Submit Up to 4 Brackets: Increase your chances of winning! (Note: Only your highest-scoring bracket is eligible for a prize.) Spread the Madness: Share the excitement with your colleagues! Pass along email and invite them to join the challenge. Mark your calendars and don't let this shot at glory pass you by. Sign up today, and may the best bracket win!

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nickhaase
nickhaase
nickhaaseMaintainX Community Team
posted in Show & Tell
📈 Data-Driven Decisions: How Has MaintainX Influenced Your KPIs?

Numbers talk! How has integrating MaintainX into your operations impacted your key performance indicators (KPIs)? Either how they have directly been impacted or how MaintainX has impacted which KPIs are important to your team? Share your success stories and metrics improvements. Let's dive into the data together! 📊

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nickhaase
nickhaase
nickhaaseMaintainX Community Team
posted in Meme-tenance Zone
Interesting article on American Manufacturing 'Insourcing' Movement from 2012 🏭

I recently came across this old article from The Atlantic which highlighted GE’s efforts to onshore manufacturing back in 2012. It’s interesting to see what challenges and opinions aged well. Reflecting on 'The Insourcing Boom' a decade later offers fascinating insights into the shifts in manufacturing trends. While the resurgence of U.S. manufacturing highlighted has indeed taken root in some sectors, the landscape has evolved with technology and market needs. This article highlights challenges with how these changes still affect our domestic manufacturing strategies and operations today. it's clear that while the reshoring movement offered many advantages, it also presented significant challenges, particularly around process change and the inefficiencies of established processes. Key challenges highlighted include: The need to overhaul outdated manufacturing processes that were not designed for modern, automated production lines. Difficulties in integrating new technologies into exis

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nickhaase
nickhaase
nickhaaseMaintainX Community Team
posted in Meme-tenance Zone
Apple Vision Pro

What are everyone’s thoughts on the new Apple Vision Pro? Do you see any interesting use cases that would interesting to explore to help with your work? I’m excited about potential industrial use cases for Augmented Reality but the new Apple Vision Pro is both pricey and looks fragile to bring into more rugged environments.

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Zach Brown
Zach BrownMaintainX Team
posted in Show & Tell
Introducing MaintainX Certifications

Hi all 👋🏻 I lead the Customer Education team at MaintainX and I am excited to announce the release of certifications in MaintainX Academy 🎓 Here are some details on the two certifications we’ve published today: Administrator Foundations This course series is designed to give maintenance managers full product training on all of the major areas and key workflows in the MaintainX platform. Whether you’re setting up your MaintainX organization from scratch or coming on board to help manage an existing MaintainX organization, this certification will give you a well-rounded education on all the ways in which you can use MaintainX to digitize your maintenance operations. Technician Foundations This course is designed for technicians (typically those assigned to the Full User role in MaintainX) with a focus on everything they need to know in order to complete work orders using the MaintainX mobile app. If you are maintenance manager looking to get your team up and running quickly with Maint

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nickhaase
nickhaaseMaintainX Community Team
posted in Tips & Tricks
Optimizing Team Communication within MaintainX

Have you implemented any best practices for enhancing internal team communication on Work Orders and/or Messages within MaintainX? For example, some teams require photos on all completed reactive work orders or implement custom fields for their team to add additional comments. We’d love to hear what strategies or methods have worked well for you and your team. Also, feel free to share any challenges you've encountered and how you overcame them. Your insights could help others streamline their communication processes too!

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James Beers
nickhaase
nickhaaseMaintainX Community Team
posted in Meme-tenance Zone
🔧😂 Join the Fun: Post Your Best Maintenance Memes!

Welcome to our ‘meme-tenance zone’ – the perfect place to add a bit of humor to our day! We all know that maintenance work can have its moments, so why not share a laugh about it? I'm kicking things off with one of my favorite maintenance-related memes (you’ll love this one!). But I can’t wait to see what hilarious memes you’ve got up your sleeve. Whether it’s about the surprises in repair work, the joys of troubleshooting, or just the everyday life in maintenance, all memes are welcome here. Let's see who can make the community laugh the loudest! So, grab your funniest, most relatable memes and share them below. Can't wait to see your creative and humorous side! Let the meme magic begin!

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James Beers
nickhaase
nickhaaseMaintainX Community Team
posted in Show & Tell
How does MaintainX help your team?

What's your favorite MaintainX feature and why? Share your experiences and help others learn!

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Bcook3223
nickhaase
nickhaaseMaintainX Community Team
posted in Tips & Tricks
Beyond Reactive and Preventive Maintenance

Most folks are excited to start tackling their preventive and reactive maintenance with MaintainX and understand that value. What are functions and use cases that your team has adopted within MaintainX that have been effective with your team?

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nickhaase
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