Skip to main content
Solved

How to capture the invoiced costs of labour, parts etc for each Asset

  • June 23, 2026
  • 1 reply
  • 89 views
P

Am i able to add Invoiced costs of repairs (split into Parts, labour, GST etc) to each Asset so we can then pull a report that shows how much an Asset has cost us in repairs over a period of time?

Best answer by Katja K

 

Hey ​@Paula, thanks for your question!

To track invoiced repair costs for your assets, add the different invoice costs you need (such as parts, labour, and GST) as custom cost types on work orders. This helps you capture all the different costs of repair work, and report on them by asset over time.

To create custom cost types on web:

  1. Click Settings.
  2. Click Features.
  3. Under ‘Work Orders’, click Set Preferences.
  4. Scroll down to ‘Time & Cost Tracking’.
  5. Click Manage custom cost types.
  6. Under ‘Other’, click + New Other Type.
  7. Create the custom cost types you need, such as Invoiced Cost of Parts, Invoiced Cost of Labour, GST, etc. 

When closing out or reviewing a work order, you can add the invoiced costs under Time & Cost Tracking > Other Costs. Once those costs are recorded, you can view the data in the Reporting module to see how much each asset has cost in repairs over time. 

Hope this is helpful, and thanks again for your post!

1 reply

Katja K
Forum|alt.badge.img
  • Katja KMaintainX Community Team
  • MaintainX Community Team
  • Answer
  • June 26, 2026

 

Hey ​@Paula, thanks for your question!

To track invoiced repair costs for your assets, add the different invoice costs you need (such as parts, labour, and GST) as custom cost types on work orders. This helps you capture all the different costs of repair work, and report on them by asset over time.

To create custom cost types on web:

  1. Click Settings.
  2. Click Features.
  3. Under ‘Work Orders’, click Set Preferences.
  4. Scroll down to ‘Time & Cost Tracking’.
  5. Click Manage custom cost types.
  6. Under ‘Other’, click + New Other Type.
  7. Create the custom cost types you need, such as Invoiced Cost of Parts, Invoiced Cost of Labour, GST, etc. 

When closing out or reviewing a work order, you can add the invoiced costs under Time & Cost Tracking > Other Costs. Once those costs are recorded, you can view the data in the Reporting module to see how much each asset has cost in repairs over time. 

Hope this is helpful, and thanks again for your post!

    Terms & ConditionsAccessibility statement