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Question

Add separate reminder to recurring PM work orders

  • Nov 10, 2026 9:19 PM UTC
  • 1 reply
  • 9 views

I would like to see this ability added to PM recurring work orders: Title: Email reminders for PM work orders (due soon/overdue) without shifting the PM schedule  Problem When a PM work order is coming due, we sometimes edit the WO date just to get visibility/attention. But changing the date can shift the remaining PM schedule, and we want to keep that schedule intact.  Request Add a separate reminder/notification system for PM-generated work orders that does not modify the PM series schedule or future due dates.  Details / acceptance criteria  Channel: Email Recipients: All assignees on the work order Triggers: Due in X days, due today, and/or overdue Frequency: Repeat until completed (daily/weekly configurable) Flexibility: Allow adjusting the reminder timing/date/offset if needed, without changing the PM schedule Value Keeps PM scheduling reliable while making it much harder to miss upcoming or overdue PM work.

1 reply

Zach Brown
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  • Zach BrownMaintainX Community Team
  • MaintainX Community Team
  • Nov 11, 2026 10:16 PM UTC

Hi ​@BAS Controls Mgr, thanks for sharing your feedback. We can definitely relay this to our product team. Out of curiosity, have you tried out the new Maintenance Plans feature in MaintainX? It solves the limitation you are describing here with recurring works, in that with a Maintenance Plan you can edit the date on a work order without affecting any of the other work orders in the plan. So in this scenario, you could edit the date of a specific work order that you want earlier visibility/attention on without it changing the dates of the subsequent work orders in the PM schedule.

You can also specify work order start dates in Maintenance Plans, so if you want the work orders for a specific PM (part of a Maintenance Plan) to appear in the queue X number of days before the due date, you can do that too. 

I know this doesn’t address your specific suggestion for a separate reminder/notification capability on work orders, but comes at it from kind of a different angle. Hopefully Maintenance Plans help! You learn more about them here:

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